Statutory Bodies

STATUTORY COMMITTEES

Statutory committees in an educational institution are necessary for ensuring efficiency, transparency, and compliance with regulations, fostering a supportive and structured learning environment. The purpose of these committees includes regulatory compliance, equal opportunities and inclusivity, quality assurance, academic excellence, student’s welfare, ensuring discipline besides ethical and overall accountability. Various committees constituted by B. P. Baria Science Institute to oversee various statutory as well as quality related needs are listed below:  

1.     Student’s Grievance Redressal Committee (SGRC).

2.     Anti-Ragging Cell.

3.     SC-ST Cell.

4.     Sexual Harassment Prevention Cell / Women’s cell.

5.     Timetable committee.

6.     Admission Committee / Gujarat Common Admission Services cell (GCAS).

7.     Examination committee.

8.     NEP Implementation Cell.

9.     Library committee.

10.  Research and Development Cell.

LIBRARY COMMITTEE

The library committee plays an important role in meeting the academic and research needs of the students and faculty of the institution by ensuring a rich collection of reference books, textbooks, research journals which are easily accessible and well-organized. The key roles of the committee is to assist with (a) collection development, (b) budget allocation, (c) formulating library rules and functioning, (d) digital and technological integration and (e) enhancing user experience and accessibility. Members of this committee are as listed below:

NEP IMPLEMENTATION CELL

NEP implementation cell is responsible for the successful and smooth adoption of the National Education Policy (NEP) 2020 guidelines within the institution. It plays an important role in the smooth transition of the academic framework in alignment with the multidisciplinary, flexible, skill based globally competitive education. The cell has been tasked with creating awareness and help both faculties and students understand the guidelines and goals of NEP 2020. The cell comprises of the following members:

TIMETABLE COMMITTEE

The timetable committee helps in smooth academic functioning, improving faculty efficiency and planning a well-structured and balanced schedule. The committee ensures (a) efficient academic planning, (b) avoid class overlaps and clashes, (c) maintain fair faculty workload distribution, (d) student convenience and productivity, (e) coordination between different departments and (f) supports examination and event planning. The committee constituted by the institution for this purpose is as follows:

EXAMINATION AND GRIEVANCE COMMITTEE

To ensure smooth planning and organizing of examinations, maintaining academic integrity, preventing unfair practices, upholding evaluation standards, addressing student’s grievances and maintaining examination records and compliances, the institute has constituted a committee which is as follows:

STUDENT’S GRIEVANCE REDRESSAL COMMITTEE (SGRC)

In order to ensure a supportive, transparent and fair academic environment in the college campus, all staff members of the institution and in particular the members of SGRC are entrusted with the task of promoting a safe and inclusive environment, enhance student satisfaction and well-being, compliance with regulatory norms, address academic and administrative issues and continuous improvement of institutional policies.

The composition of SGRC is as follows:  ( Reference No. 127/2023-24 dated 08.06.2023) 

ANTI-RAGGING MONITORING CELL

Reference No. 755/2022-23 dated 25.1.2022

To provide a safe and respectful academic environment, the Anti-Ragging Cell of the institute ensures a ragging-free environment, protecting student’s dignity, rights and mental well-being while complying with the UGC and Supreme Court of India directives.

Primary functions of this cell are; (a) Ensure student safety and well-being, (b) Legal compliance and institutional safety, (c) Preventing ragging through awareness and monitoring, (d) Fast redressal and disciplinary action and (e) Psychological and emotional support.

The composition of Anti-ragging monitoring cell is as follows:   

Helpline numbers:

College office : (02637)257310

Principal: 9427135692

National Anti-Ragging Helpline : 1800-180-5522

 Website: www.antiragging.in

SC-ST CELL

The Scheduled Caste (SC) and Scheduled Tribe (ST) Cell established in the institute plays a vital role in promoting equality, inclusivity and necessary support for students and staff belonging to this community. The primary functions of this cell is to; (a) Ensure equal opportunities,                       (b) Address grievances and protection against discrimination, (c) Provide academic and financial support, (d) Conduct awareness and sensitization programs, (e) Monitoring and compliance and (f) Get representation in decision making.

Composition of ST Cell is as follows: ( Reference No.: 448/2023-24 dated 20.09.2023)

Composition of SC Cell is as follows: ( Reference No.: 447/2023-24 dated 20.09.2023)

ADMISSION CELL / GUJARAT COMMON ADMISSION SERVICES CELL (GCAS)

To ensure transparency, efficiency and academic integrity, the college has constituted an admission committee for UG and PG programmes. This committee helps in; (a) Ensuring a fair and transparent admission, (b) Streamlining the admission process, (c) Maintaining the academic standards, (d) Providing guidance to the applicants, (e) ensure compliance with the regulations, (f) Managing special categories and quotas, (g) handling grievances and appeals and                              (h) promoting institutional reputation.

From the academic year 2023-24, the admission to various UG and PG programmes has been channelized through the GCAS (Gujarat Common Admission Services) portal. It is a unified portal launched by the education department of the Government of Gujarat to streamline the admission process for UG, PG and Ph.D. programmes across various disciplines in the state’s universities and affiliated colleges. The key features of GCAS includes a unified platform, simplified application process, digital document submission and real-time notification. This system is cost-effective and time saving for all students other than ensuring a fair and merit based allocation of seats, enhancing trust in the admission process of the institution.

The composition of the admission committee is as follows:

SEXUAL HARASSMENT CELL (SHC)

The sexual harassment cell is established in accordance with the Sexual Harassment of women at workplace ( prevention, prohibition and Redressal) Act 2013 to ensure safe and inclusive environment in the institution.

1.     Objectives:

i.                 Prevention of sexual harassment in the institution.

ii.               To address complaints and grievances related to sexual harassment.

iii.             To create awareness and conduct sensitization programmes.

iv.             Ensure a free and fair Redressal mechanism.

2.     Composition of the SHC:

3.     Scope:

The standard operating procedure (SOP) applies to all students, faculty, staff and visitors within the institution’s premises including online interactions.

4.     Definition of sexual harassment:

Sexual harassment includes, but is not limited to the following:

i.                 Unwelcome physical contact and advances.

ii.               Demand for sexual favours.

iii.             Sexually coloured remarks.

iv.             Display of inappropriate content.

v.               Any other unwelcome conduct of sexual nature including sexually coloured messages.

5.     Complaint Redressal Mechanism:

The Standard Operating Procedure (SOP) will be as follows:

5.1  Filing a complaint:

a.      A victim or witness may file a written complaint to the SHC via physical submission or email.

b.     The complaint should include details of the incident, evidence (if any) and witness information (if any).

c.      Anonymous complaints may be accepted, but action will be based on available evidence.

5.2  Preliminary inquiry:

a.      SHC will conduct an initial review within 3 working days to determine if the complaint falls under the preview of sexual harassment.

b.     If valid, a formal inquiry will be initiated.

5.3  Investigation process:

a.      A notice will be sent to the accused, seeking a response within 7 days.

b.     Confidential hearing will be conducted with both the parties.

c.      Witness may be called testimony.

d.     The inquiry should be completed within 30 days from the date of submission of complaint.

5.4  Recommendations and actions:

a.      If found guilty, disciplinary actions may include;

·       Written warning.

·       Suspension or termination (for staff).

·       Expulsion or suspension (for students).

·       Legal action as per applicable laws.

b.     If not found guilty, the complaint will be dismissed with justification.

5.5  Confidentiality and protection:

a.      The identity of the complainant, accused and witness will be kept confidential.

b.     Retaliation against complainants or witness is strictly prohibited.

5.6  Awareness and training:

a.      Conducting workshops and seminars on sexual harassment policies.

b.     Displaying the sexual harassment policies on institution’s notice board and website.

5.7  Reporting and documentation:

a.      The SHC will maintain records of complaints and actions taken.

b.     An annual report will be submitted to the institution’s administration.

5.8  Review and updates:

The SOP will be reviewed annually and updated as per legal requirements and institutional needs.

RESEARCH AND DEVELOPMENT CELL

To strengthen the institutions academic and professional standing while benefiting students, faculty and society at large, the college has constituted a Research and Development Cell on 5.12.2023 vide reference number 632/2023-24. The composition of the cell is as foll